Managing travel plans can often feel like a high-stakes puzzle for executive assistants. From last-minute schedule changes to securing cost-effective bookings, ensuring seamless travel experiences is no easy feat.
The right tools can make all the difference for travel managers. These days, travel apps have become indispensable, helping you save time, stay organized, and keep everything under control. But with so many options out there, how does an executive assistant travel choose the best ones for your needs?
To simplify the process, we’ve compiled a list of the top travel apps for 2025—each designed to help you handle your executive’s travel plans with confidence and efficiency.
Why Do EAs Require Travel Apps?
Executive assistant travel has a lot on their plates, from scheduling meetings to managing communications. When it comes to booking travel, using travel apps can make their lives much easier. These apps allow them to quickly find the best flight and hotel options, compare prices, and stick to their company’s travel policy.
With features like automated approvals and expense tracking, executive assistants can save a lot of time on back-and-forth emails and paperwork. They also get access to real-time updates, like flight delays or cancellations, so they can keep their executives informed and adjust plans on the go.
Travel apps also help with managing travel budgets by providing insights into costs and savings. Overall, these tools make travel planning smoother, more efficient, and less stressful, allowing executive assistants to focus on their many other responsibilities.
8 Travel Apps for Executive Assistants
Table of Contents
1. itilite
Why it’s a must-have:
itilite is a go-to app for end-to-end travel management for executive assistant travel needs. It streamlines booking, compliance, and expense reporting all in one place. Whether you need to book a last-minute flight, track unused flight credits, or ensure policy compliance, itilite has you covered. Its automation features, like price-drop reshopping and budget-to-beat incentives, can help save up to 30% on travel costs.
Top Features:
- Centralized booking for flights, hotels, and cars.
- Automated expense tracking and real-time reporting.
- 24/7 travel support via chat, call, and email.
- Transparent pricing with no hidden fees.
Pro Tip: Use itilite cards to encourage employees to book trips and get cashback.
2. TripIt
Why it’s a must-have:
TripIt is the ultimate itinerary organizer for executive assistant travel requirements. Forward your travel confirmation emails to the app, and it instantly creates a master itinerary for you. It’s perfect for keeping track of multiple bookings and schedules, all in one place.
Top Features:
- Consolidates flight, hotel, and car rental details.
- Real-time flight alerts and gate changes (Pro version).
- Syncs with your calendar for seamless scheduling.
- Shareable itineraries for team visibility.
Pro Tip: Upgrade to TripIt Pro for access to alternate flight suggestions and seat tracking.
3. Expensify
Why it’s a must-have:
Keeping track of receipts and expense reports is a breeze with Expensify for travel managers. This app allows you to scan receipts and automatically generate reports for reimbursement, ensuring your team’s travel expenses stay organized.
Top Features:
- One-click receipt scanning with OCR technology.
- Real-time integration with accounting software.
- Automatic mileage tracking for road trips.
- Corporate card reconciliation.
Pro Tip: Use Expensify’s auto-categorization feature to save time on frequent expenses.
4. MyTSA
Why it’s a must-have:
For an executive assistant travel managing frequent flyers, MyTSA is invaluable. It provides real-time airport security wait times, updates on TSA PreCheck lanes, and helpful travel tips, ensuring your executive gets through security smoothly.
Top Features:
- Real-time updates on security wait times.
- Notifications about TSA PreCheck lane availability.
- Allows users to check for prohibited items.
- Live weather updates for airports.
Pro Tip: Bookmark frequently visited airports for quicker access to wait time data.
5. LoungeBuddy
Why it’s a must-have:
A tired executive assistant travel is an unproductive one. LoungeBuddy helps you find and access airport lounges worldwide, ensuring your executive has a comfortable space to relax or work during layovers.
Top Features:
- Search and book access to lounges on demand.
- No membership is required for one-time access.
- Detailed lounge reviews and amenities listings.
- Seamless payment through the app.
Pro Tip: Encourage your executive to use LoungeBuddy for quieter working spaces between flights.
6. Uber for Business
Why it’s a must-have:
Managing ground transportation can be tricky for travel managers, but Uber for Business simplifies the process. It lets executive assistant travel set up business profiles, monitor trip costs, and ensure your team’s rides align with company policies.
Top Features:
- Centralized billing for business trips.
- Expense tracking and detailed ride reports.
- Set ride restrictions to stay within policy.
- Priority support for business accounts.
Pro Tip: Set up ride schedules in advance to avoid delays during busy travel days.
7. Skyscanner
Why it’s a must-have:
Skyscanner’s powerful search engine lets you find the best deals on flights, hotels, and car rentals. Its intuitive interface and wide inventory make it a favorite among executive assistant travel juggling multiple bookings.
Top Features:
- Multi-city booking options for complex itineraries.
- Price alerts for flights and hotels.
- Comprehensive filters for quick searches.
- “Everywhere” feature to explore destination options within budget.
Pro Tip: Use the “Cheapest Month” option for cost-effective bookings well in advance.
8. PackPoint
Why it’s a must-have:
Packing can often be an overlooked aspect of travel planning. PackPoint helps your executive stay prepared by creating customized packing lists based on trip details and weather conditions for executive assistant travel needs.
Top Features:
- Personalized packing lists for different trip types.
- Integrates with TripIt for itinerary syncing.
- Weather-based recommendations.
- Shareable lists for team travel.
Pro Tip: Save frequent trip profiles for quicker list generation.
Stay Prepared With These Travel Apps
Equipping travel managers with the right tools can make managing travel plans a breeze. From ensuring smooth bookings with itilite to helping your executive stay organized with TripIt and PackPoint, these apps are designed to simplify every step of the journey.
By integrating these solutions into your workflow, you’ll not only save time but also deliver stress-free travel experiences for your team. Ready to transform the way you manage travel? Start exploring these apps today.